If you run an independent business or are a freelancer, you know how challenging it is to send invoices on time to every client. Between daily tasks, you also need to calculate charges, add taxes, track payments, and follow up with clients who delay payments—it can take hours!
With an invoice generator app, you can save a huge amount of time and effort. These online tools create invoices in seconds and let you automate almost everything. From expense tracking and sales records to adding payment links and recurring bills, everything gets done through one app.
But not all free invoice generators are worth your trust. That’s why I’ve personally tested and compiled a list of the 7 Best Free Invoice Generators for 2025.
Let’s explore the tools I recommend.
What is an invoice generator app?
An invoice generator app is a web-based or mobile-based software that allows you to create, customize, and send invoices with ease. These apps come with ready-to-use templates and automated features for payment management, expense tracking, item listing, client detail management, and more.
Most apps also offer recurring billing options, so you don’t have to recreate invoices every week or month. You can even schedule automated payment reminders via email or SMS. Plus, some free invoice maker apps can convert invoices into other documents like shipping labels, delivery Challans, e-way bills, purchase orders, and more.
Best Free Invoice Generator (Comparison Table)
| Invoice Generator App | Ease of Use | Free Plan Invoice Number | User Limit | Multi-Currency Support | Recurring Billing | Best for |
| Zoho Books (linked to Wave) | Pro | 1000 invoices yearly | 2 | Yes | Yes | Advanced Features |
| Swipe | Intermediate to Pro | Unlimited | 1 | Yes | No | Indian SMEs requiring GST Compliance |
| Zoho Invoice | Beginners | 500 yearly | 2 | Yes | Yes | Easy-to-use Software |
| Refrens | Beginners | 15 invoices yearly | 2 | Yes | No | Quick Setup |
| Bookipi | Beginners | 3 invoices per month | Limited | Yes | Yes | Mobile Users |
| Hiveage | Beginners to Intermediate | Unlimited | 5 | Limited | No | Time Tracking |
| Invoice Ninja | Beginners to Intermediate | Unlimited | 5 | Yes | Yes | Payment Flexibility |
Best Free Invoice Generator App for 2025
1. Zoho Books (Linked with Wave) – Best Overall for Advanced Accounting Needs
Wave is a popular advanced accounting software worldwide. Unfortunately, it is not accessible in India and is restricted to users in the US and Canada. To serve Indian users, Wave has partnered with Zoho. You can access Zoho Books with a 30-day free trial when signing up through Wave.
Zoho Books is extremely useful for professionals who need advanced accounting features and GST filing and return help for free. Setting up Zoho Books is a little complex and comes with a learning curve.
During setup, the app asks for detailed information about your organization, such as address, GST number (if applicable), legal name, and contact information. Under the Sales section, you’ll find invoice options. The dashboard looks similar to Zoho Invoice but comes with additional advanced features.
For example, there’s a TDS option with preset buttons aligned to Indian taxation policies. When I selected the 10% professional fee, the app automatically calculated the estimates. You can also add salesperson details, invoice subjects, configure payment gateways, and more.
When your invoice is ready, send it via email or SMS, and utilize the payment reminder options. Beyond invoicing, Zoho Books offers powerful accounting features such as generating invoice reports, including balance sheets, profit & loss statements, recurring invoice details, and tax documentation.
Pricing
After the 30-day premium trial, Zoho Books lets you switch to its free plan. This plan allows access for 2 users (one user and one accountant) and supports up to 1,000 invoices per year. It also includes e-way bill generation, 5 scheduled reports, complete GST compliance, and integration with three payment gateways: Stripe, ICICI Eazypay, and Razorpay.
Zoho Books offers multiple paid plans—Standard, Professional, Premium, Elite, and Ultimate. The Standard Plan, priced at ₹749/month per organization (billed annually), provides access for 3 users and up to 5,000 invoice generations yearly.
Limitations
- Steeper learning curve for users new to the Zoho ecosystem
Best for
Indian SMEs, startups, solopreneurs, and freelancers, looking for powerful, GST-compliant accounting software.
2) Swipe – Best for Indian SMEs requiring GST Compliance
Swipe is our runner-up in the 7 best free invoicing and accounting software because it comes with a few limitations. The app is already trusted by 20,00,000+ Indian business owners and is also available in the UAE, Qatar, and Oman. The best thing is that Swipe is designed with Indian tax reporting requirements in mind.
The interface is slightly more complex than that of Zoho Invoice. On the homepage, you’ll find the “Create Invoice” option. The process is simple; you just need to add customer details, product details (which can be pre-saved), and the app automatically calculates the total.
One of its key strengths is its compliance with Indian taxation. For example, when I select TDS, I don’t need to manually search and enter deduction rates. The app automatically shows all applicable sections with correct rates. GST return filing is also available, though only with paid plans.
Once your invoice is ready, you can share it via email, WhatsApp, or SMS. You can also convert the invoice into a purchase order, quotation, and delivery challan three times for free.
For paid users, Swipe directly integrates with Tally and other accounting software. It supports e-invoice and e-way bill generation through the government portal. Inventory management, vendor listing, and online store management are some other bonus features.
Pricing
With the free plan, Swipe lets you generate unlimited invoices, purchases, and quotations. You can also manage unlimited customers and vendors, track payments and expenses, and add a custom image or logo for branding on invoices.
Swipe offers three paid plans: Pro, JET, RISE, and one customized enterprise plan, BIZ. The pro plan starts from ₹250/month. It includes access for 2 users, GST filing, integration with accounting software, online payment collection, and detailed business insights.
Limitations
- Invoice layouts are too simple, with very limited customization (beyond company logo)
- Primarily designed for Indian clients, so handling international clients may feel restricted
- Advanced features like GST filing and e-way bill generation are limited to paid plans
Best for
Indian SMEs, manufacturers, wholesalers, and retailers who require GST compliance and government reporting.
3. Zoho Invoice – Best for Easy-to-Use Software
If you’re looking for simple, easy-to-use invoicing software, Zoho Invoice is the right choice. It’s available on iOS, Android, Windows, and Mac devices. But, Zoho Invoice is definitely not for professionals like Swipe or Zoho Books, as there are many advanced features missing.
On their homepage, you’ll find the “Create Free Account” option. After signing up, you’ll be asked for a few business details. The initial setup process may take a little time. The interface is clean and user-friendly.
You’ll see a “Getting Started” option that guides you through creating your first invoice. Zoho Invoice provides four simple templates with decent customization options, such as adding your brand logo, changing the background, and adjusting label colors.
All key navigation options like Recurring Billing, Delivery Challans, Quotes, Customers, and Items are neatly placed on the left sidebar. The app automates total estimate calculations. However, there was no TDS calculation option.
Zoho Invoice also stands out for its automation capabilities and seamless integration within the Zoho ecosystem. You can track expenses, monitor received payments, and generate reports (sales, TDS receivables, report summaries, etc.).
Pricing
Zoho Invoice is completely free for Indian users. You can add a maximum of 2 users and create up to 3 projects. There are no restrictions on client addition or invoice creation, but you can send only 500 invoices per year.
Limitations
- Limited to 2 users maximum
- Does not support automatic TDS/TCS calculations
- Advanced features like e-way bill generation are missing
Best for
Freelancers and small businesses who need a simple invoicing app with no monthly costs.
4. Refrens – Best for Quick Setup
Refrens is an all-in-one software that helps business owners with everything from accounting and invoice generation to inventory management. When I tried creating an invoice, it only took me three steps: entering business details, adding payment information, and then designing and sharing the invoice. It felt quick and straightforward.
To my surprise, Refrens didn’t ask me to sign up immediately when I started using it. Invoice generation begins right away. But to continue further, you need to create an account with your email ID.
The app is well-designed, which makes it quick and easy to set up. However, invoice customization options are limited. You can only add a logo, label, URL, or use pre-designed templates.
Refrens is built considering Indian taxation policies. The “% Configure Tax” option lets you preset VAT, GST, HSN codes, and other calculations. For example, you can automate GST by selecting the place of supply, applying CGST/SGST/IGST, adding cess, reverse charges, and more.
Once invoice generation is done, I can convert invoices into purchase orders and share invoices via email. The app lets users handle professional invoices with QR codes, manage multi-currency invoices, and send automated payment reminders to clients for free.
Pricing
On the free plan, Refrens allows users to generate up to 15 invoices/year with support for 2 users and 1 sales pipeline. It also offers 50 custom fields for invoices, multi-device access, and one-click document sharing via email.
For businesses that need more, Refrens provides four paid plans—Accounts Lite, Accounts GST, Accounts, and Books Ultimate. The Accounts Lite plan costs ₹4,900/year/business and includes unlimited invoicing, WhatsApp invoice sharing, payment gateway integration, and more.
Limitations
- Limited to 15 documents (invoices, quotations, purchase orders, delivery notes, etc.) yearly
- Fewer customization options compared to competitors
- Can only convert invoices to purchase orders
- WhatsApp sharing is not available on the free plan
Best for
New businesses and individuals who want to invoice immediately with minimal setup.
5. Bookipi – Best for Mobile-first Users
Bookipi is another impressive invoice generator I’d recommend for mobile-first users. It was launched in 2018. Bookipi has already gained over 60,000+ positive reviews with a 4.9-star rating on both the Apple App Store and Google Play Store.
The dashboard offers a clean, well-structured interface with all the primary features clearly marked. Invoice creation is simple—just add customer details, list your goods or services, apply charges, set up applicable taxes, and the app auto-calculates estimates.
Bookipi stands out with two unique features: auto-search address and Easy tax calculation. But its biggest advantage is its mobile-exclusive benefits. For example, it offers tap-to-pay options within the app on mobile devices.
Next, real-time sync across mobile and web apps is available for free. Other useful mobile features include instant signature collection and real-time payment alerts when clients view or pay invoices. These features are missing in competitors like Zoho Books or Swipe’s mobile apps.
Pricing
Bookipi’s free plan lets you generate up to 3 invoices per month and use 5 e-signatures per month. You’ll also get limited access to invoice customization, recurring invoices, and automatic overdue reminders.
Bookipi offers two paid plans: Starter and Enterprise. The Starter plan includes everything in the free version, plus unlimited invoice generation and 2 e-signatures per month, priced at $7.60/month (billed annually).
Limitations
- Only 3 invoices per month on the free plan
- Free invoice templates are basic and outdated
Best for
Mobile-focused entrepreneurs, field service providers, and businesses that value real-time features, instant payments, and a streamlined invoicing process.
6. Hiveage – Best for Time Tracking
Hiveage is a cloud-based invoice generation software launched in 2014. It stands out for its simple interface and robust time-tracking features.
After signing up, you can create professional invoices in USD or INR. You don’t need to manually input client or business details every time. The app fetches records automatically, similar to other invoicing tools.
Under the description section, you can add costs for your products or services as items, along with their details. Hiveage auto-calculates estimates, but for tax calculations, you need to configure them manually from Settings.
Once your invoice is ready, you can either download it as a PDF or send it directly via email. Hiveage also integrates with major payment gateways like Stripe, PayPal, Razorpay, and more.
A key highlight is its time-tracking feature. Using the Track option, you can log activity hours, expenses, and mileage (useful for client meetings and travel). Time tracking is especially valuable if you work on an hourly basis.
You need to set tasks, assign an hourly rate, and track the timeframe. The built-in timer lets you start, pause, and stop as needed. Once completed, you can select specific tasks and instantly generate invoices, estimates, or bills with them as line items.
Pricing
With the free plan, you can add up to 5 clients. Hiveage allows you to generate unlimited invoices, estimates, time tracking, and expense tracking at no cost. It also supports all major payment gateways.
Hiveage offers three paid plans: Basic, Pro, and Plus. The Basic plan costs $16/month (billed annually) and includes support for up to 50 clients, unlimited recurring billing, and financial report generation.
Limitations
- The interface can be slow to load sometimes
- Lacks advanced reporting and analytics features for professionals
- Custom branding and payment reminders are only available on higher-tier plans
- No mobile app support
Best for
Small service businesses, consultants, and freelancers who need built-in time tracking and expense management.
7. Invoice Ninja – Best for Payment Flexibility
If you’re just starting out with freelancing and don’t want to send manual invoices, Invoice Ninja can be a decent option. After signing up, you can head straight to the invoice section and start generating invoices. Everything happens within a single dashboard—you don’t need to switch between multiple tabs.
You just add client details, your business details, invoice date, due date, and then list all the services or products with their charges. The tool automatically calculates the total, and once the invoice is ready, you can send it directly via email.
During setup, Invoice Ninja also prompts you to set up online payments. You can collect payments through all major gateways like Stripe, PayPal, PayFast, Authorize.Net, Square, and more.
It gives free access to recurring invoices and payment scheduling, which is a plus. However, I found the tax settings unnecessarily complicated. For example, I had to manually set up a tax slab in the settings (like I did for “Tax Deducted at Source”) before it would appear during invoice creation.
Overall, Invoice Ninja isn’t ideal for professionals. The design feels outdated, the layout is too basic compared to modern invoicing apps, and the features are limited. I’d recommend Invoice Ninja only to complete beginners who want to understand how invoicing software works.
Pricing
On the free plan, Invoice Ninja allows you to handle up to 5 clients while generating unlimited invoices. It comes with 4 professional invoice templates, recurring invoices and auto-billing features, online payments in one click, vendor setup, and expense tracking.
For paid users, there are two main plans, Ninja Pro and Enterprise, along with one custom plan, Premium Business+ (starting at $240). The Ninja Pro plan costs $10/month (billed annually) and includes unlimited clients and invoices, watermark removal, bulk invoice sending, and more.
Limitations
- Invoice templates are quite basic
- The interface feels outdated for professional use
- No automatic tax calculation is available
- Custom tax settings can feel overwhelming for beginners
Best for
Beginners and small brands that need diverse payment options and support for international transactions.
Why Should You Use Invoice Generator Software?
Is there any reason to switch from manual bookkeeping to online invoicing software? Absolutely! Let me explain.
1. Save Your Precious Time
Online invoice generators track your sales, expenses, client details, and services offered. You no longer need to store bills or manually design invoices. As everything is done in seconds, you may focus on your core business activities.
2. Reduce Errors
When you generate invoices manually, they’re prone to human errors—such as incorrect data entry, miscalculations, or wrong tax estimates. Invoicing software automates these processes. So, it helps you reduce costly mistakes and build trust with clients.
3. Professional Appearance
Customized invoices include your brand logo, colors, and professional templates. Online-generated invoices look more polished and trustworthy.
4. Reduce Costs
Paper invoicing involves printing, postage, storage, and design expenses. Electronic invoicing can reduce costs by 60–80%. You save more on administrative overhead and material sourcing as your business grows.
5. Compliance and Security
Modern invoicing software ensures compliance with tax regulations. For example, tools like Zoho Books, Swipe, and Refrens automatically calculate GST, VAT, or sales tax. Plus, their cloud-based systems provide secure data storage and regular backups to protect your financial records.
How did we choose the best free invoice generator app?
To shortlist the best invoice generator tools, I first picked popular invoicing software with strong online reviews. Then, I compared their free features side by side and tested each one.
I evaluated 9 apps based on these key parameters to finalize the best free invoice generators for 2025:
- Value of the free tier
- Credibility and Data Storage
- Customization options for invoices
- Multi-currency support
- Automated tax and estimate calculations
- Recurring billing
- Payment reminder setup
- Report generation
- Ease of use
After thorough testing, I narrowed it down to the 7 best free invoice generators. I excluded PayPal, as it required sharing sensitive personal information (bank details, PAN card), and Square, due to its overly complex interface and steep learning curve.
Why Should You Trust Me?
I’ve been working full-time in the digital industry for over 10 years. As a tech content creator, my motto is simple: help freelancers, small businesses, and professionals thrive online. That’s why I personally purchase, test, and review hundreds of digital tools.
From email assistants to VPNs, my reviews always focus on what truly matters—practicality, security, and ease of use. In recent years, I’ve also explored the fast-growing world of AI-powered tools.
My content covers everything from AI image upscalers, video generators, and research assistants to note-taking apps. But I don’t just rely on quick trials. Every tool I recommend goes through hands-on testing. I also keep my reviews updated, so you always get relevant and accurate insights.
Conclusion
Invoice generation software is a handy tool that minimizes manual bookkeeping. And today’s invoicing and accounting solutions do much more than just create auto-generated invoices.
These apps track expenses and sales, generate reports, simplify your billing process, log activities with time tracking, and even automate recurring billing on a weekly or monthly basis.
Of all the free GST invoice generators, Zoho Books is the best overall choice. For beginners and freelancers who may find Zoho Books a bit complex, Zoho Invoice is a simpler alternative. If GST compliance is your priority, Swipe is the best option. Other invoicing tools also shine with their unique value propositions.
Which app do you find most suitable for your business? Or do you already use another invoicing tool? Share your experience in the comments below!
FAQs
Is it safe to use free online invoice generators?
Yes, all the invoice generators included in this article are from reputed providers with strong customer bases and good app store reviews. Still, if you have any concerns, always review their data privacy policies before use.
Can I customize my invoices with my business logo and branding?
Absolutely. Every free invoice generator lets you add your logo, brand colors, and fonts. Some apps, like Bookipi and Hiveage, even allow you to add digital signatures.
Which invoicing software is easiest to use?
Based on my testing, Zoho Invoice, Refrens, and Bookipi are the easiest to use. They offer a quick signup process, simple setup, and intuitive interfaces.
Can I send invoices directly via email or download PDF?
Yes, all seven tools let you send invoices via email or download them as PDFs. Some apps, like Zoho Books and Swipe, even support WhatsApp invoice sharing.
Which software is best for mobile invoicing?
If you’re looking for mobile-first invoicing, Bookipi is the best choice. It offers exclusive features like e-signatures and tap-to-pay options tailored for mobile users.
