Is This Smart Scheduler Absolutely Worth Your Time?
Disclaimer : I strongly believe in transparency. If you buy using the links on our site, we may earn a small commission without any extra cost to you. This helps me to keep producing honest reviews. Read More >> About Reclaim AI Reclaim AI is an AI-powered scheduling and meeting assistant founded in 2019 and later acquired by Dropbox in August 2024. The app is designed to eliminate the hassle of manual event scheduling by automatically finding the best time for tasks, prioritizing important work, and protecting deep focus hours, while staying flexible enough to handle last-minute changes. Users simply install the software and connect it to their digital calendar. Reclaim will automatically sync routines and optimize the workweek. With intelligent features and automation, the app claims to save users up to 395 hours of focus time per year. Reclaim AI User Interface To use Reclaim AI, you first need to visit the website and create a free account. Reclaim AI offers a four-step guided onboarding process: connect the calendar, set focus-time goals, and configure a few basic settings (use case, job role, department, etc.). Once completed, the AI automatically generates an optimized work schedule. After logging in, users are greeted by Reclaim AI’s signature dark blue and white dashboard. The left sidebar displays key sections such as the daily planner, calendar, stats, time-blocking features, meetings, and more. Under the Help section, there is a well-structured guided tour that walks beginners through the platform’s core features, making the initial setup easier. On the right side of the dashboard, users can manage tasks and activities, adding new ones or editing existing entries. Priority settings allow users to distinguish between important and flexible events. While the interface is modern and intuitive, beginners may need to spend some time initially to fully understand how all the features work together. Plus, there is no live chat support button available directly on the dashboard. Key Features of Reclaim AI 1. Calendar Synchronization Reclaim AI connects with Google Calendar and Microsoft Outlook. During onboarding, you have to connect all digital calendars. You could set one calendar for work and another for personal use. Once connected, Reclaim syncs all events from my calendars and displays them in a single Planner dashboard. Because of its two-way calendar sync, whenever an event is booked on a source calendar, Reclaim creates a synced copy of that event in its own calendar. This ensures that the time is blocked across all my calendars, so others can see my availability and I never get double-booked. Another useful feature is how Reclaim handles RSVP status. If RSVP sync is turned on and an event doesn’t have a response yet, Reclaim automatically marks that time as free. When the RSVP status is Yes, the time is marked as busy, and if it’s No, the app removes any synced copies of the event from the target calendar. The app also gives full control over calendar sync settings from the “Calendar Sync” page. From there, I can choose which calendars to sync (personal, business, or travel), adjust visibility settings, change color categories, and more. 2. Reclaim AI Planner The planner dashboard has a calendar-style central interface that gives a clear, detailed breakdown of all events. Each event is color-coded based on priority, and events with a dashed outline are marked as free time. I can switch between day and week views depending on what I need. At the top, there’s a focus bar that helps me clearly check an hourly breakdown of my tasks, personal hours, free time, team meetings, and more. I can even manage privacy by toggling between “view as you” or “view as others,” which makes it easy to control what others can see. The drag-and-drop interface makes rescheduling very easy. I can move an event to another day in a single click. Reclaim automatically locks the time for that event. When I click on any event, a sidebar opens with all the details like duration, synced calendar, category, visibility, time, and more. 3. Manage Tasks and Events Unlike manual to-do lists that don’t update in real time, tasks and events in Reclaim AI work as a dynamic to-do system. When I want to add a new activity, I can click on any time block in the Planner. A small tab opens where I choose between Task, Event, or Plan Work. For tasks, I simply add the title, duration, number of hours, start time, and end time, then click Create. Reclaim also allows users to create tasks from third-party tools such as Slack, Google Tasks, Google Calendar, and project management software like ClickUp and Todoist. I can start, pause, and resume tasks or events at any time. If two tasks overlap, Reclaim automatically reschedules the lower-priority task to the next available time slot. If I don’t want a task to move, I can lock its time by right-clicking on the event. From the Tasks page, I can also perform bulk edits, making it easier to manage multiple tasks at once. 4. Task Priorities Reclaim offers four levels of task priorities: P1 (Critical), P2 (High), P3 (Medium), and P4 (Low). When adding a task, you must assign a priority from the dropdown menu, which is represented by a bar icon. This priority system ensures that high-priority tasks are scheduled first, while lower-priority tasks remain flexible and can be moved if needed. The system usually overbooks low-priority tasks but avoids locking them into fixed time slots. If an urgent task arises, lower-priority items are automatically rescheduled. At the same time, you remain in control. If you mark a task as “Up Next,” Reclaim will prioritize it immediately and schedule it before other tasks, even those with higher default priority levels. 5. Focus Time for Deepwork You can be more productive by blocking time for deep work with Reclaim AI. From the Focus Time page, the app lets you control exactly how your focus time is scheduled. It offers two scheduling modes: Proactive (best for
Is This Smart Scheduler Absolutely Worth Your Time? Read Post »
