9 Best AI Meeting Assistants 2026 (Transcription, Notes & Action Items)
Meeting notes often end up messy and unreadable. You’re trying to pay attention to the discussion while also jotting down key points. And what happens in the end? You deal with the stress of post-meeting follow-ups. So, what’s the solution? AI Meeting Assistants can save you both time and effort. With just one app or extension, you can get the full meeting transcript, quick summaries, action items, and more. Plus, built-in AI chat can help answer any doubts you have after the meeting. But which AI note taker is right for your needs? That’s why I’ve put together this guide on the Best AI Meetings Assistant. Let’s dive in! How I Chose The Best AI Note Taking App for Meetings in 2026? AI note-taking apps for meetings have become a must-have in 2026. I found many meeting assistants, free and paid, during my search. Honestly, not all of them are worth your time or money. I always prefer to explore free tools that offer features comparable to premium apps. This helped me narrow down the list. Further, I tested each app based on the following criteria: Core features available for free Transcription quality and accuracy Support for global accents and languages AI features that automate the note-taking process Usefulness of AI-generated summaries and write-ups Ease of use, including setup time and interface design Collaboration features and integrations Privacy standards and bot-free operation After evaluating all these aspects, I finally shortlisted 9 AI note-taking apps for meetings that are feature-rich and completely free to use. 9 Best AI Meeting Assistants (Summary Table) Meeting Assistant App Transcription Accuracy Auto-Generated Summary AI Chat Available for Free Free Limits Best for Otter AI High Yes (Overview, Action items) Yes 300 minutes of transcription/month 3 audio/video files import lifetime20 AI Chats/user User-friendly UI Krisp High Yes (Key Notes, Outline, action Items) No Access to all paid features for 7 days of trial 300 minutes of transcription/month audio/video files import lifetime20 AI Chats/user Notta High Yes (Detailed summary, Chapters, Action items, Mind maps) No 50 file uploads/month120 transcription minutes/month10 AI Summary/month Domain-specific meeting documentation templates Fireflies AI High to Moderate Yes (Overview, Action items, Notes) Yes Limited transcriptionLimited AI Summaries800 mins/seat storage Sentiment analysis of participants Tactiq.io Moderate Yes (Quick summary, Action items for individual speakers) No 5 AI Credits/month10 transcription/month Chrome-based real-time transcription Sonnet AI Moderate to Low Yes (Overview, Key topics, Questions, Action items, Key takeaways) No 5 recordings/month3 insight generations/ call2-month storage MacBook users and structured notes Fellow Moderate Yes (Topics, Summary, Action items, Decisions) Yes 5 AI meeting notes/user5 AI recordings/user5 file imports/user lifetime Security MeetGeek Moderate Yes (Meeting highlights and key topics) Yes 3 hours transcription/month3 months of transcript storage1 month of audio storage Meeting insights Tl;dv Moderate Yes (Smart Topics) Yes Unlimited TranscriptionUnlimited Video time-stamped5 file uploads lifetime10 AI Chat max Unlimited transcriptions 9 Best Free AI Meeting Assistants 1. Otter AI: Best for User-friendliness and AI Meeting Agent Rating G2 review – 4.4/5 Import file type aac, mp3, m4a, wav, wmamov, mpeg, mp4, wmv Maximum file size Not mentioned Integration Slack, HubSpot, Microsoft Teams If you’re looking for an easy-to-use AI-powered note-taking app for meetings, Otter.ai is a must-try. The app first entered the market in 2018. In February 2023, it introduced its AI meeting agent called OtterPilot. Whenever you join a meeting, the AI bot automatically transcribes the conversation in real time. OtterPilot can join the meeting, respond to queries, and complete post-meeting tasks. The live transcription quality is impressive. While it doesn’t auto-detect speaker names, you can manually edit both the transcription and assign speaker labels. The transcription is available for free download in text format with speaker names and timestamps. After the transcription is generated, Otter.ai summarizes the meeting and action items in a checklist format. I also tried generating an outline for detailed meeting notes. Otter’s AI-generated outline is more structured and useful than Krisp’s. A standout feature is the Otter AI Chat, which is available even on the free plan. You can ask questions about past or recent meetings. When I asked for key insights, it gave me a concise numbered list. The content is Straight to the Point without unnecessary fluff. Using Otter AI Chat, I also drafted a follow-up email. It can handle reasoning-based queries, such as problem-solution discussions. I found the feature especially useful for quick interview responses. Pricing With Otter AI’s free plan, you can access 300 minutes of monthly transcription, a 30-minute limit per conversation, 3 imports for a lifetime, 20 AI chats per user, etc. Its Pro plan is suitable for small teams and costs around $100/year ($8.33/month). It offers 1200 monthly transcription minutes, 10 audio & video files imports per month, Adjustable playback speeds, advanced features, and more. Limitations UI feels outdated compared to modern tools Only 3 file imports are available on the free plan (lifetime limit) AI transcription is available only in English, French, or Spanish Who Should Use Educators and Job seekers who need real-time notes Consultants working with multiple clients who benefit from automated meeting assistants 2. Krisp: Best for AI-Powered Noise Cancellation and Accent Conversion Rating G2 review – 4.7/5 Import file type mp3, m4a, wav, wma, mov, mpeg, mp4, wmv Maximum file size 1 GB Integration Slack, HubSpot, Microsoft Teams Krisp, was founded by David Baghdasaryan and Artavazd Minasyan. The app was launched in 2017. It’s the only paid tool I’ve included due to its accurate AI notes and summaries, exceptional noise cancellation and accent conversion, support for unlimited meeting uploads, and overall user-friendly experience. The app transcribes your meetings. You can choose from 16 supported languages: English, French, Dutch, Italian, German, etc. The transcription accuracy is high, and it correctly labels multiple speakers when I upload my meeting file. When I clicked on Summarize, Krisp AI Note Taker provided me with key meeting highlights under the Notes section. You can also instantly generate action items. The tool offers preset templates to help with note creation. For example, I used
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